MAFRA
Government | Automating the Collection of Disinfection Records for Disease Control
The Challenge: Before EPA
Repetitive manual data collection from 200+ local branches
Each branch submitted disinfection records individually via email
Policy changes required frequent system/document reconfiguration
Every regulatory update meant rebuilding Excel templates and redistributing them
Duplicate data entry caused inefficiency and inconsistency
Same data entered multiple times across different forms and systems
Report creation required over 6h per cycle
Manual consolidation of data from hundreds of branches was extremely time-consuming
Excel-based distribution & email collection was error-prone & time-consuming
High risk of lost emails, wrong file versions, and data entry mistakes
No unified platform — difficult to track changes
Low operational visibility with no way to monitor consolidated data or track progress
Previous Workflow: Manual Excel & Email Collection
Manual Excel & email workflows across 200+ branches create high error rates and data inconsistency
The Solution: After EPA
End-to-end reporting completed in under 5 min
Down from 6+ hours — a 72x improvement in turnaround time
Annual cost savings of $46K
Significant reduction in manual overhead and operational costs
100+ change history tracking through system-based file management
Complete audit trail for every modification across all branches
Low-code automated UI generation supports immediate on-site changes
Policy updates reflected instantly without developer intervention
Real-time input & query from 226 local governments — no duplicate entry
Single source of truth eliminates data inconsistency across all branches
Automated data consolidation + dashboard for high visibility & instant insights
Managers can instantly see submission status and generate reports
EPA Workflow: Centralized & Real-time
Before vs After Comparison
| Category | Before EPA | After EPA |
|---|---|---|
| Reporting Time | 6+ hours per cycle | Under 5 min |
| Data Collection | Manual Excel & email from 200+ branches | Real-time input from 226 governments |
| Data Entry | Duplicate & inconsistent | No duplicates — single source of truth |
| Policy Changes | Frequent manual reconfiguration | Low-code automated UI generation |
| Change Tracking | No unified platform | 100+ change history tracking |
| Visibility | Low operational visibility | Dashboard with instant insights |
| Annual Cost Impact | High manual overhead | $46K estimated savings |
Impact Summary
"Achieved significant operational efficiency and cost savings! EPA enabled fast, practical reporting without extra developments."
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